Privacy Policy
Your privacy matters to us. This policy explains how we handle your data.
Overview
Aartiq Talent Search ("we", "us", or "our") operates the website https://www.aartiqtalentsearch.com. We are an executive search and talent acquisition firm based in Chennai, India.
This Privacy Policy describes how we collect, use, store, and protect your personal information when you visit our website, use our services, apply for positions, interact with our chatbot, subscribe to our newsletter, or contact us through any channel.
By using our website and services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with any part of this policy, please discontinue use of our website.
Information We Collect
Information You Provide Directly
Contact Forms
Full name, email address, phone number, company name, and your message content.
Job Applications
Full name, email, phone, LinkedIn profile URL, CV/resume file (PDF, DOC, DOCX), and cover notes.
Chatbot Conversations
Name, email, phone, company, experience level, role interests, and visitor type (hiring or candidate).
Newsletter Subscription
Email address when you subscribe to receive hiring insights and updates from us.
Information Collected Automatically
- IP Address — collected with form submissions for security, rate limiting, and fraud prevention.
- Session Data — temporary session cookies to maintain your browsing state and protect against cross-site request forgery (CSRF).
- Browser Information — standard HTTP headers (user agent, referrer) logged by our web server for diagnostics.
- Analytics Data — Google Analytics collects anonymised usage data such as pages visited, time on site, device type, and approximate location to help us improve our website.
How We Use Your Information
We use the information we collect for the following purposes:
Legal Basis for Processing
We process your personal data based on the following legal grounds under the Information Technology Act, 2000 and the Digital Personal Data Protection Act, 2023 (DPDPA) of India:
- Consent — When you voluntarily submit information through our forms, apply for positions, or subscribe to our newsletter, you consent to our processing of that data.
- Legitimate Interest — We process data to provide our recruitment and talent search services, which form the core of our business.
- Contractual Necessity — When you engage our services for executive search, processing your data is necessary to fulfill our obligations.
- Legal Obligation — We may process data where required to comply with applicable laws and regulations.
Data Storage & Security
We take data security seriously and implement the following measures:
All data is stored on secured servers with restricted access. Database connections use encrypted protocols.
Uploaded CVs are stored in protected directories with no direct URL access. Files are only accessible to authorized administrators.
All forms include cross-site request forgery tokens to prevent unauthorized submissions.
Automated rate limiting on all public forms to prevent abuse and protect the integrity of submitted data.
Admin passwords are hashed using industry-standard algorithms. We never store plaintext passwords.
All data transmitted between your browser and our servers is encrypted via SSL/TLS (HTTPS).
Cookies & Tracking
We use minimal cookies necessary for our website to function properly:
| Cookie | Type | Purpose | Duration |
|---|---|---|---|
PHPSESSID |
Essential | Maintains your session state, CSRF protection, and form security. | Session (cleared when browser closes) |
cookie_consent |
Essential | Remembers your cookie preference so the banner is not shown again. | 365 days |
_ga |
Analytics | Google Analytics — distinguishes unique visitors to measure site traffic. | 2 years |
_ga_* |
Analytics | Google Analytics — maintains session state and tracks page interactions. | 2 years |
We use Google Analytics to understand website usage patterns. Analytics data is anonymised and not linked to your personal identity. We do not use advertising trackers, remarketing pixels, or marketing cookies. You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.
Third-Party Sharing
We value your trust and are transparent about when and why we share information:
We May Share Your Data With:
- Hiring Client Companies — Candidate profiles (name, CV, qualifications) are shared with companies we recruit for, only as part of an active recruitment process and with your knowledge.
- Google Analytics — We use Google Analytics (by Google LLC) to collect anonymised website usage data. Google may process this data on servers outside India. For details, see Google's Privacy Policy.
- Google Fonts — Our website loads fonts from Google Fonts, which may log your IP address per Google's privacy policy.
We Will Never:
- Sell, rent, or trade your personal data to third parties.
- Share your data with advertisers or marketing platforms.
- Transfer your data outside India without appropriate safeguards and your consent.
- Use your data for automated decision-making or profiling without your knowledge.
Newsletter & Communications
When you subscribe to our newsletter, you opt in to receive periodic emails about:
- Hiring trends and market insights
- New executive positions and career opportunities
- Industry updates and leadership content
You may unsubscribe at any time using the unsubscribe link included in every email we send. Your email will be immediately marked as unsubscribed and excluded from all future newsletters. You can re-subscribe at any time through our website.
Your Rights
Under the Digital Personal Data Protection Act, 2023 (DPDPA) and applicable Indian law, you have the following rights:
Right to Access
You can request a copy of all personal data we hold about you.
Right to Correction
You can request that we update or correct any inaccurate personal data.
Right to Erasure
You can request that we delete your personal data, subject to any legal retention requirements.
Right to Withdraw Consent
You may withdraw your consent at any time by contacting us or using the unsubscribe link.
Right to Grievance Redressal
You can raise concerns with our Grievance Officer or escalate to the Data Protection Board of India.
Right to Nominate
You can nominate another person to exercise your data rights in case of death or incapacity.
To exercise any of these rights, contact us at hr@aartiqtalentsearch.com. We will respond within 30 days.
Data Retention
| Data Type | Retention Period | Reason |
|---|---|---|
| Contact form submissions | 2 years | Business relationship management |
| Job applications & CVs | 3 years | Future opportunity matching and legal compliance |
| Chatbot conversations | 1 year | Lead nurturing and service improvement |
| Newsletter subscriber data | Until unsubscribed | Active subscription management |
| IP addresses / rate limit logs | 30 days | Security and abuse prevention |
After the retention period, data is securely deleted. You may request earlier deletion by contacting us.
Children's Privacy
Our services are designed for professionals and businesses. We do not knowingly collect personal information from individuals under the age of 18. If you believe that a minor has submitted information through our website, please contact us immediately and we will delete such data.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make significant changes:
- The "Last updated" date at the top of this page will be revised.
- For material changes, we may notify newsletter subscribers via email.
- Continued use of our website after changes constitutes acceptance of the updated policy.
We encourage you to review this page periodically.
Contact Us
For any privacy-related questions, concerns, data requests, or to exercise your rights, you can reach us through:
Grievance Officer: For grievances related to data processing, you may contact us at hr@aartiqtalentsearch.com with the subject line "Data Grievance". We will acknowledge your complaint within 48 hours and resolve it within 30 days.